Data privacy statement
Table of Contents
1. General information on data processing
2. Use of data on this website and in logfiles
3. Use of Cookies
4. Contact
5. Registration
6. Tracking and Analyics
7. Tools for advertisement and marketing
8. Service providers from third countries
9. Your rights
10. How to exercise these rights
11. Subject to change
Any collection, processing and use (hereinafter “use”) of data is solely for the purpose of providing our services. The services of WS Datenschutz GmbH have been designed to use as little personal information as possible. For that matter, “personal data” is understood as all individual details about a person or factual circumstances of an identifiable natural person (so-called “affected person”).
The following statements on data protection describe what types of data are collected when accessing our website, what happens with these data and how you may object to data usage.
1 General information on data processing
1.1 Person Responsible (Controller)
Responsible within the meaning of the EU General Data Protection Regulation (GDPR) and the new Federal Data Protection Act (BDSG) is:
WS Datenschutz GmbH (following: WS Datenschutz)
Address: Meinekestraße 13, 10719 Berlin, Germany
Phone: 030 88 72 07 88
Email: kontakt@ws-datenschutz.de
Or by mail:
WS Datenschutz GmbH
-Datenschutz-
Meinekestraße 13
D-10719 Berlin
https://ws-datenschutz.de
If you have questions about data protection, you can contact WS Datenschutz GmbH at the following email address: datenschutz@ws-datenschutz.de
Or by mail:
WS Datenschutz GmbH
– Datenschutz –
Meinekestraße 13
D-10719 Berlin
https://ws-datenschutz.de
1.2 Protection of your data
We have taken technical and organizational measures to ensure that the requirements of the EU General Data Protection Regulation (GDPR) are met by us, as well as, by external service providers working for us.
If we work with other companies to provide our services, such as email and server providers, this will only be done after an extensive selection process. In this selection process, each individual service provider is carefully selected for its suitability in terms of technical and organizational data protection skills. This selection procedure will be documented in writing and an agreement on the order processing of data (order processing contract) will only be concluded if the third party complies with the requirements of Art. 28 GDPR.
Your information will be stored on specially protected servers. Access to it is only possible for a few specially authorized persons.
Our website is SSL/TLS encrypted, as can be seen by the https:// at the start of our URL. This also involves e-mail communications, which is encoded via SSL certificate.
1.3 Erasure of personal data
WS Datenschutz processes personal data only if necessary. As soon as the purpose of the data processing is fulfilled, deletion of the data is carried out according to the standards of the deletion concept, unless legal or contractual regulations oppose this.
2 Use of data on this website and in logfiles
2.1 Scope of processing personal data
When visiting our website, our web servers temporarily store every access in a log file. The following data is collected and stored until automated deletion:
- IP-address of the requesting computer
- Date and time of access
- Name and URL of the retrieved file
- Message if the retrieval was successful
- Detection data of the browser and operating system used
- Website from which access is made
- We or our partners may process additional data occasionally. You will find information about this below.
2.2 Legal basis for processing personal data
The legal basis for the temporary storage of the data and log files is Art. 6 Abs. 1 S.1 lit. f) of the GDPR. Our legitimate interest is to make our website accessible for you.
2.3 Purpose of data processing
The processing of this data serves: the purpose of enabling the use of the website (connection establishment), the system security, the technical administration of the network infrastructure, as well as to optimize the Internet site. The legal basis is Art. 6 para. 1 s. 1 lit. f) GDPR. The IP address is evaluated only in case of attacks on our network infrastructure or the network infrastructure of our Internet provider. Furthermore, no input of your personal data is required to use our website.
2.4 Duration of storage
As soon as the purpose of the data processing is fulfilled, deletion of the data is carried out. This happens as soon as you close our website. Our hosting service might use data for statistical purposes. Any personal data will be anonymized for this. Our hosting service will delete this data after a period of 7 days.
2.5 Right of objection and erasure
The data processing is necessary in order to present the website and to ensure the website’s operation. Therefore, objecting is impossible.
3 Use of cookies
3.1 Description and scope of data processing
Our website is using cookies. Cookies are stored on your computer when you use our website. Cookies are small text files which are stored on your hard drive assigned to the browser you use. Through this information flows to WS Datenschutz or the party who set the cookie. Cookies cannot run programs on or transmit viruses to your computer. Cookies are used to analyze the use of https://compliance-center.eu/en/ in anonymized or pseudonymized form and to enable personalized advertisements on this website.
The following data may be transmitted:
- Frequency of website visits
- Which functions of the website are used by you
- Language settings
- Used search terms
- Login settings
3.2 Legal basis for data processing
This processing is legally based on Art. 6 Abs. 1 S. 1 lit. f) GDPR.
3.3 Purpose of data processing
Our legitimate interests are to provide you with a working website connection and to ensure a comfortable use of this website. Also, we need to process your personal data to solve occurring safety and security issues, as well as to ensure system stability.
The data processing takes place to make a statistical evaluation of our website possible.
3.4 Duration of storage
This website uses the following types of cookies. The extend and function of each are being explained below:
- Transient cookies (see a)
- Persistent cookies (see b)
- a) Transient cookies are automatically deleted when you close the browser. This is especially true for session cookies which store your session ID, with which various requests from your browser can be assigned to your session. This will allow your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close the browser.
- b) Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie.
3.5 Right to objection and deletion
You can delete the cookies in the security settings of your browser at any time. Please be aware that you may not be able to use all features of this site, when deleting the cookies from your browser history. The use of cookies can be prevented by appropriate browser settings at any time.
4 Contact
4.1 Description and scope of data processing
Via the website https://compliance-center.eu/en/ it is possible to contact us via e-mail or via contact form. This will require different data to answer the request, which will be automatically saved for processing.
The following data are required to process your request via contact form (may vary for different forms):
- First name
- Last name
- Email address
- Company
- Legal form of your company
- Number of Employees
- Ongoing Automated Training of New Employees wanted?
- Annual Retraining of your Employees wanted?
The user can optionally specify the following data:
- Language of schooling
- Additions
- Company Address
- Phone number
Your data will not be passed on to third parties, unless you have given your consent.
4.2 Legal basis for data processing
The legal basis depends on what the reason for your request is: Therefor data processing will be based on Art. 6 para. 1 s. 1 lit. a) GDPR or Art. 6 para. 1 s. 1 lit. b) GDPR.
4.3 Purpose of data processing
The processing of personal data from the input form is used solely handling the contact request.
4.4 Duration of storage
The data will be deleted as soon as we need them to organize the schooling. There might occur rare cases when legal or contractual retention periods interfere with the deletion of your personal data. In this case your data will be deleted after these periods.
4.5 Right to objection and deletion
The user has the right to withdraw their consent to the processing of personal data at any time. If the user contacts us, they can object to storage of their personal data at any time. In such cases, the conversation cannot be continued. All personal data that has been stored in the course of the contact will be deleted.
5 Registration on the website
5.1 Description and scope of data processing
You can register yourself and your employees on our website for online training purposes. This requires you to submit the following personal data:
- First name
- Last name
- Email address
- Company
- Course
- Language
The following data is optional:
- Additional information
- The company’s address, ZIP-Code, town and country.
The information provided by the data subject in the registration mask will be used exclusively for processing and will not be disclosed to third parties.
5.2 Legal basis for data processing
If the data subject enters mandatory personal data in the registration form, the legal basis of the data processing is based on Art. 6 para. 1 s. 1 lit. b GDPR. However, if the user also enters personal data in the optional input field, the data processing is based on Art. 6 para. 1 s. 1 lit. a GDPR.
5.3 Purpose of data processing
The processing of personal data is used solely for us to finish your registration and organize your website-account.
5.4 Duration of storage
The data are deleted as soon as the purpose of storage is no longer required. This is the case if you cancel your account and no statutory or regulatory retention periods of deletion contradict.
5.5 Right to objection and deletion
During and after the registration, the data subject can contact WS Datenschutz to change, correct or delete their personal data.
6 Tracking and Analytics
For the continuous improvement of our website https://compliance-center.eu/en/ we use the following tracking and analysis tools. Which personal data is processed in each case and how you can reach the respective service providers, you will find below:
6.1 Google Analytics
6.1.1 Description and scope of data processing
The website https://compliance-center.eu/en/ uses Google Analytics. This is a service for analysing access to websites of Google Inc. (“Google”) and allows us to improve our website.
Responsible Person is:
Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
Cookies enable us to analyze your use of our website. The information collected by a cookie are:
- IP address
- Access time
- Access duration
The information is transmitted to a Google server in the USA and stored there. The evaluation of your activities on our website is transmitted to us in the form of reports. Google may pass on the collected information to third parties, if required by law or if third parties process this data on behalf of Google. The Google tracking codes of our Internet offer use the function “_anonymizeIp ()”, thus IP addresses are processed only shortened, in order to exclude a possible direct personal link to you.
At https://www.google.de/intl/de/policies/ as well as under http://www.google.com/analytics/terms/de.html .
You can find out more about the terms of use and privacy of Google Analytics.
6.1.2 Legal basis of data processing
Legal basis is the Art. 6 para 1 s. 1 lit.f) GDPR. Our interest is to provide a compatible website and to optimize our online services.
6.1.3 Purpose of data processing
By analysing the data, we can compile information about the use of the components of our website. This helps us to improve our website. The anonymisation of the IP address ensures the user’s interest of data privacy.
6.1.4 Duration of storage
The data will be deleted 14 months after your last website visit.
6.1.5 Right to objection and deletion
You can also prevent the installation of cookies from Google analytics by setting your browser software accordingly. In this case, however, it may happen that you cannot fully use all features of our website. Also, trough browsers extensions e.g.
http://tools.google.com/dlpage/gaoptout?hl=de
6.2 Google Tag Manager
6.2.1 Description and scope of data processing
Google Tag Manager is a solution that allows us to manage web site tags through one interface (including Google Analytics and other Google marketing services in our website). The tag manager itself (which implements the tags) does not process users’ personal data. Regarding the processing of users’ personal data, reference is made to the details of the Google services.
Google Tag Manager usage policies can be viewed here:
https://www.google.com/intl/de/tagmanager/use-policy.html
7 Tools for advertisement and marketing
Tools are also included on our website to ensure that our website is displayed to you during an internet search, as a relevant search result or as an advertisement. Below, the programs used in connection with our website have been broken down for you:
7.1 Google Ads including Google Conversion Tracking
7.1.1 Description and scope of data processing
WS Datenschutz has integrated the services of Google AdWords on its website. Google AdWords is an internet advertising service. In particular, WS Datenschutz uses Google AdWords to gain relevance in the results of Google’s search engine.
Responsible Person is:
Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
If the user accesses the WS Datenschutz website through a Google ad, Google will set a so-called conversion cookie on the user’s system. For the explanation of the cookies, please refer to the pass to the cookies. The conversion cookie is used to create and analyze web-use statistics.
The conversion cookie stores the IP address when visiting the website. This data is stored in the USA. It is possible that Google will share this information with third parties.
For further privacy notices of Google refer to:
https://policies.google.com/privacy?hl=en&gl=de
7.1.2 Legal basis of data processing
The legal basis is Art. 6 para. 1 s.1 lit. f) GDPR.
7.1.3 Purpose of data processing
In particular, WS Datenschutz uses Google AdWords to gain relevance in the results of Google’s search engine.
7.1.4 Duration of storage
30 days after setting the conversion cookie the cookie loses its validity. This means that the user can no longer be identified. Within these 30 days both WS Datenschutz and Google can track which subpages have been accessed.
7.1.5 Right to objection and deletion
The setting of cookies can be prevented by appropriate settings in the user’s Internet browser at any time. The already set cookies can also be deleted in the settings of the Internet browser. We express our concern that preventing cookies from being set may mean that not all features are fully available.
The user may separately object to interest-based personalized advertising by Google. Please refer to the following link: www.google.de/settings/ads
7.2 Google AdSense
7.2.1 Description and scope of data processing
WS Datenschutz uses Google AdSense on the website. This is an online service used for promotional purposes. Google AdSense allows the placement of advertisements on third party websites.
Responsible Person is:
Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
Google AdSense places a cookie on the affected person. Regarding the clarification of “cookies”, see the passage on cookies above. The information stored by cookie can be recorded, collected and evaluated by Google Inc. or third parties. In addition, Google AdSense also uses so-called “WebBacons” (small invisible graphics) for the collection of information, through the use of which simple actions such as the visitor traffic on the website can be recorded, collected and evaluated.
The information generated by the cookie and / or WebBeacon about your use of this website is transmitted to a Google server in the USA and stored there. Google uses the information to evaluate your web behaviour with respect to the AdSense ads. Google may also transfer this information to third parties if required by law or as far as third parties process this data on behalf of Google. Your IP address will not be associated with other Google data stored by Google.
For more information about Google AdSense, please refer to the link below:
https://www.google.de/intl/de/adsense/start/
7.2.2 Legal basis of data processing
Legal basis is the Art. 6 para 1 s. 1 lit. f) GDPR.
7.2.3 Purpose of data processing
Our interest is to gain popularity by using these advertisements.
7.2.4 Duration of storage
The data will be deleted as soon as they are no longer needed for our recording purposes.
7.2.5 Right to objection and deletion
The user can prevent the storage of cookies on his hard drive and the display of WebBeacons by making the appropriate settings in the browser.
For more information about Google AdSense, please refer to the link below: https://www.google.de/intl/de/adsense/start/
8 Service providers from third countries
In order to be able to provide our services, we use the support of service providers from third party countries (non-EU countries). In order to ensure the protection of your personal data in this case, we conclude processing contracts with each – carefully selected – service provider. All of our processors provide sufficient guarantees to implement appropriate technical and organizational measures. Our third country data processors are either located in a country with an adequate level of data protection (Art. 45 GDPR) or provide appropriate safeguards (Art 46 GDPR). Below you may find our categories of processors, the country they are located at and the safeguards or guarantees they provide:
We use the support of the following providers:
Tracking service and Analysis Service, USA, member of the EU-US Privacy Shield
EU-US Privacy Shield: The Privacy Shield is an agreement between the United States of America and the European Union to ensure compliance with European privacy standards. For more information, see: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active
9 Your rights
You have the following rights with respect to the personal data concerning you:
9.1 Right to withdraw a given consent (Art. 7 GDPR)
If you have given your consent to the processing of your data, you can withdraw it at any time. This will affect the admissibility of processing your personal data by us for the time after you have withdrawn your consent. To withdraw your consent, contact us personally or in written form.
9.2 Right of access (Art. 15 GDPR)
You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to your personal data and the following information:
- the purpose of processing;
- the categories of personal data concerned;
- the recipients or the categories of recipient to whom your personal data have been or will be disclosed, in particular recipients in countries outside of the EU or international organisations;
- where possible, the envisaged period for which your personal data will be stored, or, if not possible, the criteria used to determine that period;
- all available information on the source of your personal data;
- the existence of automated decision-making, including profiling, referred to Art. 22 Para. 1 and 4 GDPR and, in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.
In the case of such a request, you must provide enough information about your identity to proof that the request concerns your own personal data.
9.3 Right to rectification and erasure (Art. 16, 17 GDPR)
You have the right to obtain from us without undue delay the rectification and completion of inaccurate personal data concerning yourself.
You may also request the deletion of your personal data if any of the following applies to you:
- the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed;
- you withdraw consent on which the processing is based according to Art. 6 Para. 1 s.1 lit. a) or Art. 9 Para. 2 lit. a) GDPR, and where there is no other legal ground of processing;
- you object to the processing pursuant to Art. 21 Para. 1 GDPR and there are no overriding legitimate grounds for the processing, or the you object to the processing pursuant to Art. 21 Para. 2 GDPR;
- the personal data have been unlawfully processed;
- the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject;
- the personal data have been collected in relation to the offer of information society services referred to in Art. 8 Para. 1.
Where we made the personal data public and are obliged to erase the personal data pursuant to Art. 17 Para. 1 GDPR, we, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
These rights shall not apply to the extent that processing is necessary:
- for exercising the right of freedom of expression and information;
- for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the area of public health in accordance of Art. 9 Para. 2 lit. h) and i) as well as Para. 9 Para. 3 GDPR;
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 Para. 1 GDPR, in so far as the right referred to above is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
- for the establishment, exercise or defence of legal claims.
9.4 Right to restriction of processing (Art. 18 GDPR)
You shall have the right to obtain from us restriction of processing where one of the following applies:
- the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
- the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
- we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims;
- you have objected to processing pursuant to Art. 21 Para. 1 GDPR pending the verification whether our legitimate grounds override yours.
Where processing has been restricted under the aforementioned conditions, such personal data shall, except for storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the limitation of the processing is restricted, you will be informed by us before the restriction is lifted.
9.5 Right to information (Art. 19 GDPR)
If you have asserted us your right to rectification, deletion or restriction of data processing, we will inform all recipients of your personal data to correct, delete or restrict the processing of data, unless this proves impossible or involves disproportionate effort.
You also have the right to know which recipients have received your personal data.
9.6 Right to data portability (Art. 20 GDPR)
You have the right to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format. Also, you have the right to transmit those data to another controller, where
- the processing is based on consent pursuant of Art. 6 Para. 1 S.1 lit. a) GDPR or of Art. 9 Para. 2 lit. a) GDPR or is based on a contract pursuant of Art. 6 Para. 1 S. 1 lit. b) DS-GVO; and
- the processing is carried out by automated means.
In exercising your right to data portability, you have the right to obtain that personal data transmitted directly from us to another controller, as far as technically feasible. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority that has been delegated to us.
9.7 Right to object (Art. 21 GDPR)
Where we based the processing of your personal data on a legitimate interest (Art. 6 Para. 1 lit. f) GDPR), you may object to the processing. The same applies if the data processing is based on Art. 6 Para. 1 S. 1 lit. e).
In this case, we ask you to explain the reasons why we should not process your personal data. Based on this we will terminate or adapt the data processing or show you our legitimate reasons why we continue the data processing.
9.8 Right to lodge a complaint with supervisory authority (Art. 77 GDPR)
Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is against the infringes of the GDPR.
The supervisory authority to which the complaint has been submitted shall inform you of the status and results of the complaint, including the possibility of a judicial remedy according to Article 78 GDPR.
10 How you exercise these rights
To exercise these rights, please contact:
or by mail:
WS Datenschutz GmbH
-Datenschutz-
Meinekestraße 13
D-10719 Berlin
11 Subject to change
We reserve the right to change this privacy policy in compliance with legal requirements.
January 2019