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Data privacy statement

Any collection, processing and use (hereinafter “use”) of data is solely for the purpose of providing our services. Our services have been designed to use as little personal information as possible. For that matter, “personal data” is understood as all individual details about a person or factual circumstances of an identifiable natural person (so-called “affected person”). The following statements on data protection describe what types of data are collected when accessing our website, what happens with these data and how you may object to data usage.

1       General information on data processing

1.1      Person Responsible (Controller)

Responsible within the meaning of the EU General Data Protection Regulation (GDPR) and the new Federal Data Protection Act (BDSG) is:

WS Datenschutz GmbH
Address:                   Dircksenstraße 51
10178 Berlin
Telephone:                030 / 88 72 07 88
Email:                         kontakt@ws-datenschutz.de

1.2      Protection of your data

We have taken technical and organizational measures to ensure that the requirements of the EU General Data Protection Regulation (GDPR) are met by us, as well as, by external service providers working for us.

If we work with other companies to provide our services, such as email and server providers, this will only be done after an extensive selection process. In this selection process, each individual service provider is carefully selected for its suitability in terms of technical and organizational data protection skills. This selection procedure will be documented in writing and an agreement on the order processing of data (data processing agreement) will only be concluded if the third party complies with the requirements of Art. 28 GDPR.

Your information will be stored on specially protected servers. Access to it is only possible for a few specially authorized persons. Our website is SSL/TLS encrypted, as can be seen by the https:// at the start of our URL. This also involves e-mail communications, which is encoded via SSL certificate.

1.3      Erasure of personal data

We process personal data only if necessary. As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out according to the standards of the erasure concept, unless legal or contractual regulations oppose this.

2       Use of data on this website and in logfiles

2.1      Scope of processing personal data

When visiting our website, our web servers temporarily store every access in a log file. The following data is collected and stored until automated erasure:

  • IP-address of the requesting computer
  • Date and time of access
  • Name and URL of the retrieved file
  • Transmitted amount of data
  • Message if the retrieval was successful
  • Detection data of the browser and operating system used
  • Website from which access is made
  • Name of your Internet access provider

We or our partners may process additional data occasionally. You will find information about this below.

2.2      Legal basis for processing personal data

The legal basis for the temporary storage of the data and log files is Art. 6 para. 1 s. 1 lit. f) GDPR. Our legitimate interest is to make our website accessible for you.

2.3      Purpose of data processing

The processing of this data serves: the purpose of enabling the use of the website (connection establishment), system security, the technical administration of the network infrastructure, as well as to optimize the website. The IP address is evaluated only in case of attacks on our network infrastructure or the network infrastructure of our internet provider.

2.4      Duration of storage

As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out. This happens as soon as you close our website. Our hosting service might use data for statistical purposes. Any personal data will be anonymized for this. Our hosting service will delete this data after a period of 7 days.

2.5      Right to objection and erasure

The data processing is necessary in order to present the website and to ensure the website’s operation. Therefore, objecting is impossible.

3       Use of cookies

3.1      Description and scope of data processing

Our website uses cookies. This means that when using the website, cookies are stored on your computer. Cookies are small text files which are assigned to the browser you are using and which are stored on your hard drive. Through this information flows to us or the party who set the cookie. Cookies cannot run programs on or transmit viruses to your computer. They are used to analyze the use of our website in anonymized or pseudonymized form on this website. The following data may be transmitted:

  • Frequency of website visits
  • Which functions of the website are used by you
  • Your cookie-settings
  • Language settings
  • Used search terms

Upon entering our website, a cookie banner informs you about the use of cookies on this website and asks for your consent to the use of cookies. Also, you are pointed to the data privacy statement of this website.

Notice regarding data processing in the USA by Google:

By clicking on “Agree to all”, you consent to the processing of your data in the USA by Google pursuant to Art. 49 para. 1 p. 1 lit. a) in conjunction with Art. 6 para. 1 p. 1 lit. a) GDPR that your data will be processed in the USA. According to the ECJ, the data protection standard in the USA is insufficient and there is a risk that your data will be processed by the US authorities for control and monitoring purposes, possibly also without any legal remedy. If you only consent to the setting of essential cookies, the transfer does not take place. Consent given can be revoked at any time.

3.2      Legal basis for data processing

The legal basis for the processing of data by cookies, which do not only serve the functionality of our website, is Art. 6 para. 1 s. 1 lit. a) GDPR.

The legal basis for the processing of data for cookies, which serve only the functionality of this website, is Art. 6 para. 1 s. 1 lit. f) GDPR.

3.3      Purpose of data processing

Our legitimate interests are to provide you with a working website connection and to ensure a comfortable use of this website. Also, we need to process your personal data to solve occurring safety and security issues, as well as to ensure system stability.

The data processing takes place to make a statistical evaluation of our website possible.

3.4      Duration of storage

This website uses the following types of cookies. The extend and function of each are being explained below:

  • Transient cookies (see a)
  • Persistent cookies (see b)
  1. a) Transient cookies are automatically deleted when you close the browser. This is especially true for session cookies which store your session ID, with which various requests from your browser can be assigned to your session. This will allow your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close the browser.
  2. b) Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie.

3.5      Right to objection and erasure

You have the possibility to revoke your consent to the data processing by means of cookies, which do not only serve the functionality of the website. In addition, we do not set cookies until you have agreed to set cookies when you visit the site. In this way, you can prevent data processing via cookies on our website. You can also delete the cookies in your browser’s security settings at any time. Please note that you may not be able to use all the features of this website. The setting of cookies can also be prevented at any time by appropriate settings in your internet browser.

4       Contact

4.1      Description and scope of data processing

Via our website it is possible to contact us via e-mail or via contact form. This will require different data to answer the request, which will be automatically saved for processing.  The following data are required to process your request:

  • Your name
  • Your email address
  • Acknowledgement of the privacy policy

You can also voluntarily provide the following information:

  • Your telephone number
  • Message

Your data will not be passed on to third parties, unless you have given your consent.

4.2      Legal basis for data processing

The legal basis depends on Art. 6 para. 1 s. 1 lit. b) GDPR.

4.3      Purpose of data processing

The processing of personal data from the input form is used solely handling the contact request.

4.4      Duration of storage

The data will be deleted as soon as we answer your request. There might occur rare cases when legal or contractual retention periods interfere with the erasure of your personal data. In this case your data will be deleted after these periods.

4.5      Right to objection and erasure

The user has the right to withdraw their consent to the processing of personal data at any time. If the user contacts us, they can object to storage of their personal data at any time. In such cases, the conversation cannot be continued. All personal data that has been stored in the course of the contact will be deleted.

5       Offer request

5.1      Description and scope of data processing

You are welcome to send us an offer enquiry. To do this, you must enter personal data in the enquiry mask. The following minimum data will be collected for this purpose:

  • Name of the company
  • Number of employees
  • Your name
  • Your e-mail address
  • Acknowledgement of the privacy policy

You can optionally enter the following data:

  • Your telephone number
  • Your message

The data you provide in the enquiry mask will be used exclusively for processing and will not be passed on to third parties as a matter of principle.

5.2      Legal basis for data processing

If you provide personal data that is part of the mandatory field input masks, the data processing is based on Art. 6 para. 1 s.1 lit. b) GDPR. If you also enter personal data in the other (optional) input field masks, the data processing is based on Art. 6 para. 1 s. 1 lit. a) GDPR.

5.3      Purpose of data processing

We process your data solely for the purpose of processing your enquiry and contacting you in this regard.

5.4      Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected and no legal or official retention periods prevent deletion.

5.5      Right to objection and erasure

Both during and after the request, you are free to change, correct or delete the personal data provided and to exercise your rights, such as your right to erasure.

6       Booking an appointment for a live presentation

6.1      Description and scope of data processing

On our website, you have the opportunity to book an appointment for a live presentation in which we present our training concept to you.

We use the services of the provider Terminland to make the appointment. The data processing is carried out by: Terminland GmbH, Kreuzberger Ring 44a, 65205 Wiesbaden, Germany.

This service enables us to offer you a simple and uncomplicated way to make an appointment for a live presentation with us. The following data is collected and processed for this purpose:

  • Appointment details (date and time)
  • Your name
  • Your address
  • Date of birth
  • Telephone number
  • E-mail address

After completing the appointment booking, you have the option of selecting whether a confirmation email should be sent to the email address you have provided. This confirmation email enables you to change or cancel the appointment. The confirmation e-mail is sent unencrypted and contains the appointment data entered by the service provider. The appointment data can be sent in plain text or partially anonymised.

For further information on data protection at Terminland, please refer to the data protection declaration: Datenschutz | Terminland

6.2      Legal basis for data processing

The legal basis for data processing is Art. 6 para. 1 s. 1 lit. b) GDPR and serves (pre-) contractual purposes.

6.3      Purpose of data processing

The data is processed in order to handle your contact request and to make an appointment with you.

6.4      Duration of storage

The data will be deleted as soon as the purpose of the data processing has been fulfilled and no legal, contractual or official regulations prevent deletion.

6.5      Right to objection and erasure

You can contact us at any time and object to further processing of your data. All personal data processed by us in the course of contacting you will be deleted in this case, unless this deletion conflicts with legal obligations to retain your data.

6.6      Video conferences using Microsoft Teams

6.6.1     Description and scope of data processing

Microsoft Teams serves as a communication platform for us to be able to carry out agreed appointments for the live presentation of our training centre with our experts by means of video and telephone conferences. In order to send you the invitation to the video conference, we send a link to your e-mail address that you provided when booking your appointment. This link will point to the relevant conference room on Microsoft Teams. You do not need to register with Microsoft Teams to join the video conference. Microsoft Teams is end-to-end encrypted.

To conduct the live presentation using Microsoft Teams, your email address, surname and first name are transmitted to the provider. The data processing is carried out by: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA.

By using Microsoft Teams, the following data may also be processed by the service provider:

  • Meeting metadata: Subject, attendee IP addresses, device/hardware information.
  • For recordings: MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of online meeting chat.
  • For dial-in with the telephone: call number, country name, start and end time. If necessary, further connection data, such as the IP address of the device, can be stored.
  • Text, audio and video data for questions and chat function: Data from the microphone of your terminal device, any video camera of the terminal device (note: you can switch off or mute the camera or microphone yourself at any time via the “Microsoft Teams” applications).

Note on data processing in the USA:

If you participate in our live training using Microsoft Teams, data from you may be processed by the provider in the USA. According to the ECJ, the data protection standard in the USA is insufficient and there is a risk that your data will be processed by the US authorities for control and monitoring purposes, possibly without any legal remedy. If you do not wish this to happen, please contact us to find another way to conduct the interview.

Microsoft Teams is subject to the EU standard contractual clauses in the event of data processing. Additional information on data protection can be found in the provider’s privacy policy: Datenschutzerklärung von Microsoft – Microsoft-Datenschutz

6.6.2     Legal basis for data processing

The processing of data in the context of the live presentation for the purpose of conducting the online appointment with us takes place on the basis of Art. 6 para. 1 s. 1 lit. b) GDPR. The use of Microsoft Teams takes place on the basis of our legitimate interest pursuant to Art. 6 para. 1 s. 1 lit. f) GDPR in order to enable video conferencing

6.6.3     Purpose of the data processing

We use Microsoft Teams to be able to host online meetings and thus provide the opportunity to present interesting content in a clear manner. Microsoft Teams processes the data to provide and optimise the services to you.

6.6.4     Duration of storage

Microsoft Teams deletes personal data as soon as the purpose of processing has been fulfilled and no legal regulations prevent deletion. You also have the option to delete your own content.

6.6.5     Right to objection and erasure

You have the option to object to data processing at any time. We also point out that additional data protection settings are possible within an existing Microsoft Teams account, provided you are a registered user of the service. For questions regarding the provider’s data protection, you can reach Microsoft Teams via the following contact form: Privacy (microsoft.com)

 

7       Newsletter

7.1      Description and scope of data processing

On our website visitors can subscribe to our newsletter. When subscribing to the newsletter, you will be asked to provide personal data for processing. This is the data that is requested in the newsletter registration form. Input fields marked with an “*” are mandatory fields:

  • your email address.

This data is necessary to send the newsletter to its recipients.

The newsletter will be sent via email only after the sign-up process is completed. In order to meet the requirements of the GDPR, we use DOI (Double Opt.-In). If you sign up for our newsletter, we will send a confirmation email to the address you provided us with. This email contains a confirmation link that you must click to complete the sign-up process. Following this procedure, the IP address, date and time of login are stored. This is done to prevent abuses. We won’t transfer the data to third parties.

7.2      Legal basis for data processing

This processing is legally based on Art. 6 para. 1 s.1 lit. a) GDPR, thus your consent. Existing customers may also receive our newsletter without having given their explicit consent. This is carried out only within the strict boundaries of § 7 para. 3 UWG (German Act against unfair Competition) and in accordance to Art. 95 GDPR. This equals the legal basis of Art. 6 para. 1 s.1 lit. f) GDPR. Our legitimate interests are to provide information about our products through promotional e-mails to our existing customers and thereby keep in contact with these customers.

7.3      Purpose of data processing

The newsletter has the functions of informing the affected parties about offers and news at a regular basis.

7.4      Duration of storage

We process personal data only as long as necessary. As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out according to the standards of the erasure concept, unless legal or contractual regulations oppose this.

7.5      Right to objection and erasure

The consent to receiving the newsletter can be revoked by you at any time. For this purpose, you can click the integrated link in each newsletter to unsubscribe. It is also possible to inform us about the revocation of the consent in any other way, e.g. via mail or email.

7.6      Sendinblue

7.6.1     Description and scope of data processing

We also use the newsletter tool from Sendinblue. The data processing is carried out by: Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany.

Sendinblue operates a server location in Germany and has a TÜV Rheinland certificate for data protection.

Further information on data protection at Sendinblue can be found here: Datenschutzrichtlinie – Schutz der personenbezogenen Daten – Sendinblue

7.6.2     Legal basis for data processing

Data processing by the provider is based on your consent in accordance with Art. 6 para. 1 s. 1 lit. a) GDPR.

7.6.3     Purpose of data processing

We use Sendinblue as our dispatch service provider to ensure effective address management and to keep in touch with you via the newsletter.

7.6.4     Duration of storage

Sendinblue deletes personal data as soon as the purpose of the data processing has been achieved and no legal, contractual or official regulations prevent deletion. This shall be the case no later than two years after termination of the contract between us and Sendinblue.

7.6.5     Right to objection and erasure

You have the possibility to revoke your consent at any time. To do so, please contact us. In addition, you are free at any time to use the “opt-out” link at the end of each email, which will result in us deleting your email address from our address file, which is why the service provider will then also not further process your personal data. For questions regarding data protection at Sendinblue, you can contact the service’s data protection officer at the following address: datenschutz@sendinblue.com

8       Tracking and analytics

For the continuous improvement of our website we use the following tracking and analytics tools. Below you can find information on which personal data is processed in each case and how you can reach the respective service providers:

8.1      Google Analytics

8.1.1     Description and scope of data processing

Our website uses Google Analytics. This is a service for analyzing access to websites of Google Inc. (“Google”) and allows us to improve our website.  Data processing for the European Economic Area and for Switzerland is carried out by:Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Cookies enable us to analyze your use of our website. The information collected by a cookie are:

  • IP address
  • Access time
  • Access Duration

The information is transmitted to a Google server in the USA and stored there. The evaluation of your activities on our website is transmitted to us in the form of reports. Google may pass on the collected information to third parties, if required by law or if third parties process this data on behalf of Google. The Google tracking codes of our Internet offer use the function “_anonymizeIp ()”, thus IP addresses are processed only shortened, in order to exclude a possible direct personal link to you. Under https://www.google.de/intl/de/policies/ as well as under http://www.google.com/analytics/terms/de.html you can find out more about the terms of use and privacy policy of Google Analytics.

8.1.2     Legal basis of data processing

The legal basis is your given consent, Art. 6 para 1 s. 1 lit. a) GDPR.

8.1.3     Purpose of data processing

By processing the data, we can analyze how our website is used, so we can improve it for our users.

8.1.4     Duration of storage

The data will be deleted after 14 months after your last website visit.

8.1.5     Right to objection and erasure

You can prevent the installation of cookies by Google Analytics in your browser settings. In this case, however, it may happen that you cannot fully use all features of our website. Also, trough browsers extensions e.g. http://tools.google.com/dlpage/gaoptout?hl=de Google Analytics can be disabled and controlled.

8.2      Google Tag Manager

8.2.1     Description and scope of data processing

Google Tag Manager is a solution that allows us to manage web site tags through one interface (including Google Analytics and other Google marketing services on our website). The tag manager itself (which implements the tags) does not process users’ personal data. Regarding the processing of users’ personal data, reference is made to the details of the Google services. Google Tag Manager usage policies can be viewed here: https://www.google.com/intl/de/tagmanager/use-policy.html

9       Tools for advertisement and marketing

Tools are also included on our website to ensure that our website is displayed to you during an internet search, as a relevant search result or as an advertisement. Below, the programs used in connection with our website have been broken down for you:

9.1      Google Ads and Google Conversion Tracking

9.1.1     Description and scope of data processing

We have integrated the services of Google Ads (formerly Google AdWords) on our website. Google Ads is an internet advertising service. We use Google Ads to gain relevance in the results of Google’s search engine. Data processing for the European Economic Area and for Switzerland is carried out by: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

If the user accesses our website through a Google ad, Google will set a so-called conversion cookie on the user’s system. For the explanation of the cookies, please refer to the pass to the cookies. The conversion cookie is used to create and analyze web-use statistics.

The conversion cookie stores the IP address when visiting the website. This data is stored in the USA. It is possible that Google will share this information with third parties.

For further privacy notices of Google refer to: https://policies.google.com/privacy?hl=en&gl=de

9.1.2     Legal basis of data processing

The legal basis is your given consent, Art. 6 para. 1 s. 1 lit. a) GDPR.

9.1.3     Purpose of data processing

In particular, we use Google Ads to gain relevance in the results of Google’s search engine.These advertisements are carried out to reach a greater audience.

9.1.4     Duration of storage

30 days after setting the conversion cookie the cookie loses its validity. This means that the user can no longer be identified. Within these 30 days both- us and Google can track which subpages have been accessed.

9.1.5     Right to objection and erasure

You can revoke your given consent anytime. The setting of cookies can be prevented by appropriate settings in the user’s Internet browser at any time. The already set cookies can also be deleted in the settings of the Internet browser. We express our concern that preventing cookies from being set may mean that not all features are fully available.

The user may separately object to interest-based personalized advertising by Google. Please refer to the following link: www.google.de/settings/ads

9.2      Google AdSense

9.2.1     Description and scope of data processing

We use Google AdSense on the website. This is an online service used for promotional purposes. Google AdSense allows the placement of advertisements on third party websites.

Data processing for the European Economic Area and for Switzerland is carried out by: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google AdSense places a cookie on the affected person. Regarding the clarification of “cookies”, see the passage on cookies above. The information stored by cookie can be recorded, collected and evaluated by Google Inc. or third parties. In addition, Google AdSense also uses so-called “WebBacons” (small invisible graphics) for the collection of information, through the use of which simple actions such as the visitor traffic on the website can be recorded, collected and evaluated.

The information generated by the cookie and / or WebBeacon about your use of this website is transmitted to a Google server in the USA and stored there. Google uses the information to evaluate your web behaviour with respect to the AdSense ads. Google may also transfer this information to third parties if required by law or as far as third parties process this data on behalf of Google. Your IP address will not be associated with other Google data stored by Google. For more information about Google AdSense, please refer to the following link: https://www.google.de/intl/de/adsense/start/

9.2.2     Legal basis of data processing

The legal basis is your given consent, Art. 6 para 1 s. 1 lit. a) GDPR.

9.2.3     Purpose of data processing

The purpose of data processing is to reach a wider audience by using targeted advertisements.

9.2.4     Duration of storage

The data will be deleted as soon as they are no longer needed for our recording purposes.

9.2.5     Right to objection and erasure

You can always revoke your given consent. The user can prevent the storage of cookies on his hard drive and the display of WebBeacons by making the appropriate settings in the browser. For more information about Google AdSense, please refer to the link below: https://www.google.de/intl/de/adsense/start/

10    Service providers from third countries

In order to be able to provide our services, we use the support of service providers from third party countries (non-EU countries). In order to ensure the protection of your personal data in this case, we conclude processing contracts with each – carefully selected – service provider. All of our processors provide sufficient guarantees to implement appropriate technical and organizational measures. Our third country data processors are either located in a country with an adequate level of data protection (Art. 45 GDPR) or provide appropriate safeguards (Art 46 GDPR).

Adequate level of protection: The provider comes from a country whose level of data protection has been recognized by the EU Commission. For more information, see: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en

EU standard contract clauses: Our provider has submitted to the EU standard contractual clauses to ensure secure data transfer. For more information, see: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?uri=CELEX%3A32021D0914&locale=en

Binding Corporate Rules: Article 47 of the GDPR provides the possibility of ensuring data protection when transferring data to a third country via Binding Corporate Rules. These are examined and approved by the data security authorities within the framework of the consistency mechanism pursuant to Art. 63 GDPR.

Consent: In addition, a data transfer to a third country without an adequate level of protection will only take place if you have given us your consent in accordance with Art. 49 sec. 1 lit. a) GDPR for this purpose.

11    Your rights

You have the following rights with respect to the personal data concerning you:

11.1   Right to withdraw a given consent (Art. 7 GDPR)

If you have given your consent to the processing of your data, you can withdraw it at any time. This will affect the admissibility of processing your personal data by us for the time after you have withdrawn your consent. To withdraw your consent, contact us personally or in written form.

11.2   Right of access (Art. 15 GDPR)

You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to your personal data and the following information:

  • the purpose of processing;
  • the categories of personal data concerned;
  • the recipients or the categories of recipient to whom your personal data have been or will be disclosed, in particular recipients in countries outside of the EU or international organisations;
  • where possible, the envisaged period for which your personal data will be stored, or, if not possible, the criteria used to determine that period;
  • all available information on the source of your personal data;
  • the existence of automated decision-making, including profiling, referred to Art. 22 para. 1 and 4 GDPR and, in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.

In the case of such a request, you must provide enough information about your identity to proof that the request concerns your own personal data.

11.3   Right to rectification and erasure (Art. 16, 17 GDPR)

You have the right to obtain from us without undue delay the rectification and completion of inaccurate personal data concerning yourself.

You may also request the erasure of your personal data if any of the following applies to you:

  • the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed;
  • you withdraw consent on which the processing is based according to Art. 6 para. 1 s.1 lit. a) or Art. 9 para. 2 lit. a) GDPR, and where there is no other legal ground of processing;
  • you object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or the you object to the processing pursuant to Art. 21 para. 2 GDPR;
  • the personal data have been unlawfully processed;
  • the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject;
  • the personal data have been collected in relation to the offer of information society services referred to in Art. 8 para. 1.

Where we made the personal data public and are obliged to erase the personal data pursuant to Art. 17 para. 1 GDPR, we, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

These rights shall not apply to the extent that processing is necessary:

  • for exercising the right of freedom of expression and information;
  • for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the area of public health in accordance of Art. 9 para. 2 lit. h) and i) as well as Art. 9 para. 3 GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, in so far as the right referred to above is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  • for the establishment, exercise or defence of legal claims.

11.4   Right to restriction of processing (Art. 18 GDPR)

You shall have the right to obtain from us restriction of processing where one of the following applies:

  • the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
  • the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  • we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims;
  • you have objected to processing pursuant to Art. 21 para. 1 GDPR pending the verification whether our legitimate grounds override yours.

Where processing has been restricted under the aforementioned conditions, such personal data shall, except for storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the limitation of the processing is restricted, you will be informed by us before the restriction is lifted.

11.5   Right to information (Art. 19 GDPR)

If you have asserted us your right to rectification, erasure or restriction of data processing, we will inform all recipients of your personal data to correct, delete or restrict the processing of data, unless this proves impossible or involves disproportionate effort.

You also have the right to know which recipients have received your personal data.

11.6   Right to data portability (Art. 20 GDPR)

You have the right to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format. Also, you have the right to transmit those data to another controller, where

  • the processing is based on consent pursuant of Art. 6 para. 1 s.1 lit. a) GDPR or of Art. 9 para. 2 lit. a) GDPR or is based on a contract pursuant of Art. 6 para. 1 s. 1 lit. b) DS-GVO; and
  • the processing is carried out by automated means.

In exercising your right to data portability, you have the right to obtain that personal data transmitted directly from us to another controller, as far as technically feasible. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority that has been delegated to us.

11.7   Right to object (Art. 21 GDPR)

Where we based the processing of your personal data on a legitimate interest (Art. 6 para. 1 s. 1 lit. f) GDPR), you may object to the processing. The same applies if the data processing is based on Art. 6 para. 1 s. 1 lit. e).

In this case, we ask you to explain the reasons why we should not process your personal data. Based on this we will terminate or adapt the data processing or show you our legitimate reasons why we continue the data processing.

11.8   Right to lodge a complaint with supervisory authority (Art. 77 GDPR)

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is against the infringes of the GDPR.

The supervisory authority to which the complaint has been submitted shall inform you of the status and results of the complaint, including the possibility of a judicial remedy according to Article 78 GDPR.

12    How you perceive these rights and subject to change

To exercise these rights, please contact us under our contact details below.

We reserve the right to change this privacy policy in compliance with legal requirements.

May 2022